What is contact list in mail merge?

What is contact list in mail merge?

Your Outlook contact list can be the source of personalized information in a batch of Word documents, through Word’s mail merge feature. In Outlook, go to Contacts, and select the names you want to include. Or, if you want to include the whole address book, skip this step.

How do I select contacts in a mail merge?

Under Select from Outlook contacts, click Choose Contacts Folder. In the Select Contact List Folder dialog box, select the contact list that you want to use, and then click OK. In the Mail Merge Recipients dialog box, make any changes that you want, and then click OK.

How do I import contacts into Outlook mail merge?

Microsoft Word – Use Outlook Contacts for Mail Merge

1. Open the document you want to personalize for each recipient.
2. Select Mailings > Select Recipients.
3. Select Choose from Outlook Contacts.
4. Select a contact folder to import, and select OK.
5. Save your file to save that connection to the Outlook Contacts list.

What data sources can mail merge use for the contact list?

Existing data sources

• Excel spreadsheet. An Excel spreadsheet works well as a data source for mail merge.
• Outlook Contact List. You can retrieve contact information directly from your Outlook Contact List on to Word.
• Apple Contacts List.
• Text files.

What are the main steps involved in mail merge?

The mail merging process generally requires the following steps:

• Creating a Main Document and the Template.
• Creating a Data Source.
• Defining the Merge Fields in the main document.
• Merging the Data with the main document.
• Saving/Exporting.

What is an address book called?

An address book or a name and address book is a book or a database used for storing entries called contacts. Many address books use small ring binders that allow adding, removing and shuffling of pages to make room.

Can you use a merge field in the Subject box of an email message?

Yes, you can use a merge field in the Subject box of an email message. When this feature is used, you can use mail merge fields both in the email body and the subject body to send personalized emails for each of your recipients.

Can I send a mail merge from a different email address?

If you wish to send an email from your email address instead of the shared mailbox, you will have to change the email in the From field when composing a new email message or go into Account Settings > Account Settings and set the default email back to your email address.

How do I import contacts into Outlook 365 address book?

Import contacts to Outlook

1. At the top of your Outlook ribbon, choose File.
2. Choose Open & Export > Import/Export.
3. Choose Import from another program or file, and then choose Next.
4. Choose Comma Separated Values, and then choose Next.

Can you mail merge into Outlook email?

Mail Merge from Outlook. Starting a Mail Merge from within Outlook is the easiest method if all the people who you want to include are already in a Contacts folder in Outlook. In this mail merge example we will send a select amount of contacts an email and ask them whether their contact information is correct.

How to perform a mail merge with an Outlook Contacts list?

Right-click the contacts subfolder that is not being displayed, and then click Properties. On the Outlook Address Book tab, click to select the Show this folder as an e-mail Address Book check box, and then click OK.

How to change the senders email address in mail merge with word?

1. Add the email account you wish to send FROM to your Outlook account, 2. Set it as the default email by going to File/Account Settings/Account Settings and clicking on the email you want. 3. Click on Set as default – a check mark will appear next to the account.

What should I use to set up a mail merge?

Your first step in setting up a mail merge is to pick the source of data you’ll use for the personalized information. Excel spreadsheets and Outlook contact lists are the most common data sources, but any database that you can connect to Word will work.

How to use mail merge in Excel spreadsheet?

Excel spreadsheet works well as a data source if all data is on one sheet and the data is formatted so that it can be read by Word. For more info, see Prepare your data source in Excel for a mail merge in Word for Mac. Outlook Contact List contains data in a format that can be read by Word.