What are the two retention policies for SharePoint?

What are the two retention policies for SharePoint?

The first retention policy is configured for all SharePoint sites to retain items for five years. The second retention policy is configured for specific SharePoint sites to retain items for ten years.

How to remove a site from the retention policy?

The Preservation Hold Library (where all the hold data is stored) is per-site collection. So, take a backup of the Preservation Hold Library, remove the site collection from the retention policy, delete the site, re-add the site collection to the policy and then import the contents of that folder.

When to configure retention policies to automatically retain or?

When you configure a retention policy, you choose to retain items for a specific number of days, months, or years. Or alternatively, retain the items forever. When you configure a retention policy, you can choose to retain content indefinitely or for a specific number of days, months, or years.

Where are retention policies located in Microsoft 365?

By default, a retention policy applied to a Microsoft 365 group includes the group mailbox and SharePoint teams site. Files stored in the SharePoint teams site are covered with this location, but not Teams chats or Teams channel messages that have their own retention policy locations.

When to delete a document from a retention policy?

Example: A document is subject to two retention policies that have a delete action of five years and ten years respectively, and also a retention label that has a delete action of seven years. The document is deleted after seven years because the delete action from the retention label takes precedence.

How to create retention tags and retention policies?

For details about how to create retention tags, see Create a Retention Policy. To apply one or more retention tags to a mailbox, you must add them to a retention policy and then apply the policy to mailboxes. A mailbox can’t have more than one retention policy.

What should I know about Microsoft 365 retention policies?

Microsoft 365 licensing guidance for security & compliance. If you’re seeing messages about retention policies in Teams or have questions about retention labels in your apps, contact your IT department for information about how they have been configured for you. In the meantime, you might find the following articles helpful:

How to set a retention policy for a document library?

To configure retention or deletion policy for a document library and folders, click on Change source or configure library schedule. To set a custom retention policy for a document library, click on Add a retention stage… You will then see a familiar menu (pop-up) where you can set your retention policy.

Where are retention and deletion policies stored in a website?

In the previous sections, we created policies, but at the end of the day, all content is stored in document libraries and folders, and that’s where we will apply them. Navigate to the library where content is stored (any subsite within the site collection) This next screen is very important.

How to set up a custom retention policy?

To set a custom retention policy for a document library, click on Add a retention stage… You will then see a familiar menu (pop-up) where you can set your retention policy That’s all! You now have a custom retention policy set for this specific document library.