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Steps for you
- Make sure you are using a modern document library.
- Right-click above the folder you want to share, and click Share.
- From the pop-up that appears, choose Specific People, then click Apply.
- Type the external user’s email and hit Send.
- OK, your part is done!
The SharePoint functionality enables us to: Receive SharePoint reminder emails regarding certain list items (for example, tasks) 2 days before their overdue date; Send reminders for users on upcoming tasks assigned to them; Send a SharePoint reminder about contract or policy expiration.
In Sharepoint Online, is it possible to create an alert for when someone shares a file with an external user? Or, if that is too specific, an alert for just using the Share function to share with any user? You can use the Audit Log in O365 to create alerts on specific event.
How are alert policies established in Microsoft 365?
For auditing-related activities (such as file and folder activities), you can establish a baseline based on a single user or based on all users in your organization; for malware-related activities, you can establish a baseline based on a single malware family, a single recipient, or all messages in your organization.
How to view Cloud App Security alerts in Microsoft 365?
Viewing Cloud App Security alerts You can use the alert policy and alert dashboard tools in the Microsoft 365 compliance center to create alert policies and then view the alerts generated when users perform activities that match the conditions of an alert policy.
By default, in Microsoft 365, sharing with people outside your organization is enabled. Many external sharing scenarios work without further configuration. To confirm the settings for a scenario that you’re using, or enable a new one, choose from the following options: