Contents
- 1 How does SharePoint storage work?
- 2 How much storage does each SharePoint site have?
- 3 What is the difference between OneDrive and OneNote?
- 4 How to see the storage used on a SharePoint site?
- 5 How are storage quotas represented in SharePoint Online?
- 6 How is the total storage of SharePoint calculated?
By default, your SharePoint storage is available in a central pool from which all sites can draw. You, as a global or SharePoint admin, don’t need to divvy up storage space or reallocate space based on usage. That’s all handled automatically: sites use what they need when they need it.
Limits by plan
| Feature | Microsoft 365 Business Basic, Business Standard, or Business Premium |
|---|---|
| Total storage per organization1, 2, 6 | 1 TB plus 10 GB per license purchased3 |
| Max storage per site (site collection)4 | 25 TB |
| Sites (site collections) per organization | 2 million6 |
| Number of users | Up to 300 |
How do I see the size of my SharePoint storage?
How to check the size of SharePoint storage?
- 1 Open the SharePoint site.
- 2 Click on Site Actions (gear icon) and then go to Site Collection Web Analytics reports.
- 3 From the quick launch menu on the left, select Storage Usage listed under Inventory. The total storage in use is displayed.
What is the difference between OneDrive and OneNote?
OneDrive is the one place for all your most important stuff, including photos, videos, and documents, and OneNote is the one place for all your notes. Together, OneNote and OneDrive enable you to access your notes on all your devices.
Choose SharePoint under Admin centers. Under Sites drop-down, choose Active Sites. Under Storage used (GB) Column, you will see the respective storage used by the site. You can also sort it from largest to smallest, to easily see the largest sites.
What’s the storage limit for a site collection?
For example, if you had a site collection’s storage quota set to 100 GB in the old model and were only using 20 GB, it now has a usage limit of 100 GB in the new model, and returns 80 GB back to the tenant storage pool. Site collections (other than OneDrive) no longer tie up blocks of reserved storage.
All previously configured storage quota values that existing tenants have in place prior to rollout will persist in the new model (under Manual), but be represented as storage usage caps. If you manage storage for your site collections manually, site collections will adhere to individual usage cap limits.
To learn how your total storage is calculated, see SharePoint Online Limits. If you set site storage limits in PowerShell, you enter them in MB. The values are converted and rounded down to the nearest integer to appear in GB in both the SharePoint admin center. So a value of 5000 MB becomes 4 GB.