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Can a document library owner enable content approval?
A document library owner can enable content approval for a document library and, optionally, can associate a workflow with the library to run the approval process. The way that documents are submitted for approval varies depending on the versioning settings in the document library:
How to use versioning, content approval and check-out?
This article describes how to plan to use versioning, content approval, and check-out in SharePoint Server to control document versions throughout their life cycle. SharePoint Server includes the following features that can help you control documents in a document library:
How do I Unpublish a version of a document?
Hover over the title of the document with your mouse, click the drop-down arrow, and click Unpublish this version. When you are prompted to confirm that you want to unpublish the version, click OK. Note: This article assumes that major and minor versions are enabled for your library.
What happens when you approve a document in SharePoint?
When an approver reviews the document and approves the content, it becomes available for viewing by users who have read permissions. A document library owner can enable content approval for a document library and, optionally, can associate a workflow with the library to run the approval process.
How to require content approval in a list?
In the Draft Item Security section, determine which users can see draft items in the document library. Tip: If you require content approval for a list or library that already contains items, all of the items in the library are marked Approved.
What happens to an article that has been approved by the library?
After its status changes from Pending to Approved, it becomes visible to anyone who has permission to view the list or library. Rejected articles stay in the list or library until the originator—or someone else who has the necessary permissions—deletes them.
What does it mean to require approval of a file?
You can require the approval of an item or file before the content becomes visible to specific users. By requiring approval, organizations can apply a significant level of quality and security to its sensitive content.