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The effected libraries had the option Library Settings > Versioning Settings > Draft item security set to ‘Only users who can edit items’. My crawl account did have full control of the documents in the library and I logged in using the crawl account to confirm this.
How to find missing search results in SharePoint Online?
As an admin, locate the site that’s missing results. Click the gear icon in the upper-right corner. Select Site Settings. Under Search, select Search and offline availability. Make sure that Allow this site to appear in search results? is set to Yes. After the setting is set to Yes, the site should be indexed during the next scheduled crawl.
Why are documents not showing up in search results?
The user might not have not even read access to a user. Open the document library settings (a library which user can’t see the search results) Enable “yes” for “Allow items from this document library to appear in search results?” (6 option) Ask the support team to perform an incremental/full crawl.
How to search for a document in SharePoint?
To make the document available in search results, select the three dots () next to the document to see more settings. This time, select the Advanced option, and then select Publish a Major Version. The admin can go back to Version History and see that the document is published as a major version, typically a later version than 1.0.
A crawled property is the content and metadata that the crawler extracts from an item. This can include the author, title, or subject. To include this information in the search index, you must map the crawled properties to managed properties in your SharePoint site.
What is the difference between crawling and indexing?
Crawling is the mechanism that your site uses to scan all the documents inside of it. Indexing is the process of your site sorting and integrating this information into its search database.
Indexing your entire SharePoint site can take a long time and can cause a significant slowdown within the search system. If you need to manually re-index your site, here are the steps you need to follow: On the site, select the Settings gear in the top right corner of the screen. Select Site Settings.
How to make shared documents searchable in SharePoint?
Click an item from the list, for example, Customize “Shared Documents.” On the List Settings page, under General Settings, click Advanced settings. In the Search section, under Allow items from this document library to appear in search results, select Yes to include all of the items in the list or library in search result.
Verify that the version of the document that’s missing from search results is a major version of the document. If the version is a minor version, it will not be displayed in the search results until it’s checked in and published as a major version. As an admin, locate the document that’s missing from search results.
How does content on a site be searchable?
By default, most content contained in a site, list, library, Web Part page, or column will be crawled and added to the search index. What’s in the search index decides what content can appear in search results both in the classic and modern search experiences.