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In SharePoint Online or On-Premises, versioning is enabled in the List Settings or Library Settings screens by clicking on the ‘Versioning settings’ link. An interface is provided to let you control how many versions you’d like to retain. The user must have the Manage Lists permission capability to enable versioning.
How do you maintain file versioning?
Best Practices for File Versioning
- Include a version number at the end of the file name such as v1, v2, or v1. 2, etc.
- Include information about the status of the file, such as “draft” or “final.
- Include information about changes that were made, such as “original” or “cropped”.
What happens when no versioning is used in SharePoint?
No versioning If versioning is not being used and changes to a document are saved, the document’s status becomes Pending. SharePoint Server keeps the earlier version of the document so that users who have read permissions can still view it.
When to use major versioning in Microsoft Office?
In major versioning, every time that a new version of a document is saved, all users who have permissions to the document library will be able to view the content. Use this option when you do not want to differentiate between draft versions of documents and published versions.
The Version column in SharePoint Views is sometimes not a number column. If you sort it, version 12 shows up in between version 1 and 2. It is a best practice to enable Versioning in a list at creation and not set a limit of major versions. It takes up very little space, and your end users will thank you for it.
Can a document library have different versioning controls?
However, you can configure versioning control for a document library depending on your particular requirements. Each document library can have a different versioning control that best suits the kind of documents in the library. SharePoint Server has three versioning options: