What does it mean to publish a document in SharePoint?
SharePoint in Microsoft 365. When you publish a page, it becomes visible to everyone who can view your site. If you don’t publish a page, the only people who can see it are those who have edit permissions on your site. After creating and editing a page, you can save it as draft, discard changes, or publish.
How do I save a major in Sharepoint?
Gear Icon > Library Settings
- Gear Icon > Library Settings.
- Click on Versioning Settings.
- Change the number of major versions to be captured as necessary (default is 500) and click OK.
How to publish a major version of a file?
Navigate to the library where your file is located. Select the item or file for which you want to publish a major version, and do one of the following: Click the ellipses (…), click More, and then click Publish. Click the ellipses (…), click the ellipses again (…), click Advanced, and then click Publish a major version.
When to use major versioning in Microsoft Office?
In major versioning, every time that a new version of a document is saved, all users who have permissions to the document library will be able to view the content. Use this option when you do not want to differentiate between draft versions of documents and published versions.
Can a minor version be saved as a major version?
Create major and minor (draft) versions If major and minor versioning is being used and changes to a document are saved, the author has the choice of saving a new minor version of the document as a draft or creating a new major version, which changes the document’s status to Pending.
How to publish or Unpublish a file SharePoint document?
Click the ellipses ( ), click the ellipses again ( ), and then click Publish a major version. Hover over the title of the document with your mouse, click the drop-down arrow, and click Publish a major version. The Publish Major Version dialog box opens. Enter a comment in the Comments field and then click OK.