Contents
Locate Users > Active users (or Groups > Shared mailboxes if you set this on a shared mailbox). Select a user who has a Microsoft Exchange mailbox. On the flyout menu on the right, locate Mail settings > Automatic replies (if it’s a shared mailbox, just locate Automatic replies on the flyout).
What is an example of an automatic response?
I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return). If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return. Thank you for your message.
Can you put an out of office on for someone else?
Click on the user you want to set the out of office on and scroll down to the Mail Settings section. Expand the Mail Settings and click on Edit to update the out of office messages. Enable Automatic replies, enter your out of office messages for internal and for external users, check the settings and click Save.
What is Auto message responder?
What is an automated reply message? Automated reply messages are predefined responses used to communicate with customers across specific scenarios and keep information transparent. It helps customers to understand what is actually happening – whether your agents are busy, out of the office, or on holidays.
Set an auto reply for a shared mailbox in Outlook. In Outlook Mail Setup in Windows (one way to get there is via Control Panel, User Accounts, Mail) click Show Profiles…. In the resulting window switch the setting to Prompt for a profile to be used and click Add…. In the resulting window type in the new Outlook profile’s name, click OK.
Is there an auto reply rule in outlook?
The only way I have seen this work is to create the rule directly in Outlook. The only way to logon in to the Shared Mailbox with Outlook is to license the mailbox directly. Chances are you have many Shared Mailboxes and they are all mailboxes that will not need an auto-reply rule.
How to configure a professional auto response in outlook?
To configure a professional auto-response (not an Exchange Out Of Office message, which is sent only once per sender) for a shared mailbox, apply one of those solutions: In Outlook Mail Setup in Windows (one way to get there is via Control Panel, User Accounts, Mail) click Show Profiles…
Why do I need auto reply on Microsoft Exchange?
It often happens that a given Active Directory group or selected users are not available to senders at specific hours or days. In that case, an automatic reply informing that a given addressee is not able to respond at the moment is needed.