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SharePoint Designer workflows can send emails to any email address: http://office.microsoft.com/en-us/sharepoint-designer-help/send-e-mail-in-a-workflow-HA010239042.aspx. Alerts can only be sent to users in the SharePoint site. So, no random email addresses.
Changing the FROM address on a SharePoint 2013 email workflow
- Create a site workflow or a list workflow.
- Set the Go to Stage to End of Workflow.
- Create a new variable called: variableUsers.
- Set a workflow variable action to Workflow Context: Initiator. (
- Add a Replace Substring in a String action.
Is the send email function working in SharePoint?
We created normal workflow “Send email” using SharePoint 2013 workflow. But we are not receiving emails. We tried same with SharePoint 2010 workflow and its working. We also tried alerts me on the list and sharing site, everything working fine means we are receiving emails.
Daily email limit has exceeded and your workflow has been suspended. For a workflow using the SharePoint 2010 platform type, you browse to the Workflow Status page, and the page shows that the workflow is completed. However, you find that the email message was not sent.
When to use send email in a workflow?
You can use the Send an Email action to generate many kinds of emails, including notifications when the workflow reaches specified stages or performs specified actions (including the overall starting and stopping of the workflow) and reminders about tasks that are not complete by their due date.
How to change email address in workflow SharePoint?
When the recipients for any workflow message change, all you have to do is change the addresses in the appropriate field in the Recipients list item for that workflow. Important: The columns in which you store addresses for workflow emails can be either Single line of text, Multiple lines of text, or Person or Group type columns.