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Choose (right-click) the Group Policy Object where your co-authoring settings are configured, and then choose Edit. For Word 2013, expand User Configuration, Administrative Templates, Microsoft Word 2013, Collaboration Settings, Co-authoring, and then open (double-click) Prevent Co-authoring.
Co-author a workbook
- Select Share.
- Upload your file to OneDrive, if you haven’t already.
- Set permissions and select Apply.
- Add the names of who to share with, and an optional message.
- Select Send.
- Select the initials in the upper right to see who else is working on the file and where they are in the file.
Is there a requirement for co-authoring in SharePoint?
By default, Require Check Out isn’t enabled in SharePoint Server. Users shouldn’t check out documents manually when co-authoring is being used. For more information, see Set up a library to require check-out of files. Unlike Word and PowerPoint, OneNote stores version information within the file itself.
Why do I need to configure versioning for co-authoring?
Before you configure versioning for co-authoring, review Overview of co-authoring in SharePoint Server. SharePoint versioning helps protect documents and prevent data loss by allowing authors to roll back to a previous document version when the current version contains unwanted changes.
In traditional collaboration, documents are shared via email attachments. Tracking versions and edits from multiple authors is difficult and time-consuming for users. Email systems have to contend with storing multiple copies of the same document, not to mention increased network traffic as documents are sent repeatedly.
When you use cross-site publishing in SharePoint Server, you use one or more authoring site collections for authoring and storing content, and one or more publishing site collections to control the design of the site and show content. This article describes how to plan authoring sites for your cross-site publishing solution.