Contents
Just navigate to the document library where your documents are located, select the file and click on the “Copy link” button in the ribbon >> Copy the URL and append “&download=1” to it. This URL directly links to document the download in SharePoint Online.
Can you email a document from SharePoint?
Click the Insert Attachment and then navigate your SharePoint environment to find the file(s) you wish to attach to your email. Once located, select the file(s) and click the Insert button to proceed. The file(s) will then be downloaded from SharePoint and attached to your new email message.
Publish Content to the Mapped SharePoint Library
- Choose the Web tab.
- Click the Browse… button and select the mapped SharePoint Library from the list of drives.
- Click Publish. Your content will be published directly to your SharePoint Library.
How do I copy a SharePoint document into an email?
Drag one or more SharePoint documents/items/document libraries/sites to anywhere in Outlook. A new email message is created with links to the selected items. Select one or more SharePoint items. Right-click and select one of the Copy commands. Paste the document, link, or address into the email message body. Copy the Document file.
To attach a link to an old version of a SharePoint document to an email message: Right-click the document and select Version History. Locate the version you want to attach and click the Copy Link icon () next to it. Paste the link into an outgoing email message.
How to get email address from SharePoint list?
To find your column name (mine above was Dept_x0020_Manager), go to the list settings in List 2 and click on your “Dept Manager” column. Then look at the end of your URL and you’ll see it following “Field=”. Then create your email and fill in your variables. You don’t need to create the “Apply to each” piece.
Whenever possible I would recommend including a link to a SharePoint document in favor of retrieving the file from SharePoint and including it as an attachment to the email. There are some cases however where this is required, such as sending an email to someone outside the company who does not have access to your SharePoint environment.