How do I keep a document version?
How to Get Started with Document Version Control
- Add a table to the front page of the document with the author’s name, a summary of changes in that version and the date.
- Add a version number that increases in increments.
- Versions are 0.1, 0.2, etc.
- Subsequent edited versions become 1.1, 1.2 or if it’s a major update 2.0.
How do I keep file versions?
Simple file versioning: Include information about the status of the file, such as “draft” or “final. For the final version, substitute the word FINAL for the version number. Only save as FINAL when no more edits will be made. Include information about changes that were made, such as “original” or “cropped”.
Can a minor version be saved as a major version?
Create major and minor (draft) versions If major and minor versioning is being used and changes to a document are saved, the author has the choice of saving a new minor version of the document as a draft or creating a new major version, which changes the document’s status to Pending.
When to use major versioning in Microsoft Office?
In major versioning, every time that a new version of a document is saved, all users who have permissions to the document library will be able to view the content. Use this option when you do not want to differentiate between draft versions of documents and published versions.
What happens when a document is not approved?
The document status has been switched to Rejected. If the submitter goes into the library and chooses My Submissions view, the document will be right there with Rejected status and rejection comments. Once again, since the document is not approved, it is only visible to submitter and approver at the moment.
What happens when you create a major version of a document?
Create major versions If major versioning is being used and changes to a document are saved, the document’s status becomes Pending and the previous major version of the document is made available for viewing by users who have read permissions.