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How to add an image to SPD workflow email?
To start I renamed the “Created By” column to “ Owner ”. After the Owner uploads a document and the “Approval Status” is “Draft” an email is sent to them. To make things more user friendly, I added a link in the email that points to the document library.
The workflow was a custom Visual Studio 2010 workflow. However, when attempting to replicate this behavior in SharePoint designer, I quickly learned of challenges with working with Project Online. This example workflow shown below will assist in highlighting what was “unexpected” behavior to me initially.
How to embed images in SharePoint Designer 2013?
Set variable ImageURL to equal the image html tag that sources the image file from a Project/SharePoint Online document library. My Office 365 account has permission to view this file. e.g.
Open SharePoint Designer and create a workflow variable. Select the variable from “Add or Change Look up”. Then copy the url of the image from share point library and paste in the string buider as below Next, add a “Send an Email” action. Open the “Define E-mail Message” window and select to “Add or Change Look up”.
For more info, see SharePoint 2010 workflow retirement. By using the Send an Email action in the Workflow Designer, you can set up your custom workflow to send emails to you or to any other specified user or group. The available fields for an email are To, CC, Subject, and Body.
How to publish SharePoint workflow email in outlook?
Select the workflow variable for which you just assigned a value. When you are done, your workflow email should look something like this . Save and publish the workflow. After that ensure your email client is downloading images from Outlook. Add SharePoint email to the safe senders list. Then you will get a pretty image in your Outlook email.
https://www.youtube.com/watch?v=QqmbAt5aZ-w