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I noticed that Impersonation step missing in 2013 Workflow. Then how do we assign permissions for List items from workflow in 2013 workflows? Context : SharePoint 2013 online and workflow 2013.
Is the app step in 2013 the equivalent of impersonation in 2010?
The app step in 2013 is the equivalent of impersonation in 2010 workflows. If you aren’t seeing this option available in SharePoint Designer, make sure you have the Workflows can use app permissions site feature enabled. It is still available for you the 2010 template. I believe it was made redundant due to the problems it caused.
Is the app permissions site feature enabled in SharePoint?
Workflows can use app permissions site feature enabled. It is still available for you the 2010 template. I believe it was made redundant due to the problems it caused. Thanks for contributing an answer to SharePoint Stack Exchange!
We have to take another Stage in our SharePoint 2013 Workflow. Now let’s start, Add an App Step inside this stage for assigning permission. All the actions need to be written inside the App Step. We need a dictionary variable to use as a Request Header for the rest call.
Is there an alternative to the SharePoint 2010 workflow?
As Microsoft declared the SharePoint 2010 workflow’s retirement in SharePoint online, people are searching for an alternative approach. This is an alternative to change the permission of an SP list item.
Now, let’s start. Open your SP site with SharePoint Designer 2013 tool. Select Workflow from left navigation. As we are creating a list workflow, let’s select “List Workflow” from the left corner as shown in the image (Fig 1). Select your specific list with which you want to associate this List Workflow.
Do you have to give permission for rest calls?
But the initiator does not always have the right permissions to complete all the actions within the workflow. As for executing rest calls, it’s better to have full control or necessary permission. Otherwise, it will give error and the workflow will fail.
Is there an alternative to SharePoint 2013 workflow?
Though MS is suggesting Power Automate (MS Flow) as the alternative, everyone doesn’t have the necessary license to use them. So the next alternative is SharePoint 2013 Workflow. In SP 2010 workflow, there was a feature called impersonation step with which we could change the permission of a list item or files.
Can you use out of the box workflow actions?
Using out of the box workflow actions you can’t do it because of security limitations. As solution I would like to suggest to have a look at a Plumsail Workflow Actions Pack. It is extended set of workflow actions for SharePoint Designer which also contains a set of workflow actions for permission management.