Contents
- 1 How to create retention policy for external users?
- 2 How to retain or delete content in Microsoft 365?
- 3 When to use file plan to manage retention labels?
- 4 When to delete or retain items in file plan?
- 5 What happens when a message is deleted due to retention policy?
- 6 What happens when Microsoft Teams retention policy is deleted?
- 7 How to create a default retention label in outlook?
How to create retention policy for external users?
If you select Edit for the Included column, you can apply a retention policy to external users if you know their account. For Decide if you want to retain content, delete it, or both page of the wizard, specify the configuration options for retaining and deleting content.
How to retain or delete content in Microsoft 365?
To retain or delete content for a Microsoft 365 group (formerly Office 365 group), use the Microsoft 365 Groups location. Even though a Microsoft 365 group has an Exchange mailbox, a retention policy that includes the entire Exchange email location won’t include content in Microsoft 365 group mailboxes.
How to delete a user in Microsoft Docs?
How to Delete a User in Microsoft Docs 1 In the admin center, go to the Users > Active users page. 2 Select the names of the users that you want to delete, select More options ( ), and then choose Delete user. See More….
How to create retention policy for private channels?
Currently, private channels aren’t supported by retention policies. By default, all teams and all users are selected , but you can refine this by selecting the Choose and Exclude options . For Decide if you want to retain content, delete it, or both page of the wizard, specify the configuration options for retaining and deleting content.
When to use file plan to manage retention labels?
Example of file plan descriptors when you create or edit a retention label: Example view of the file plan descriptors columns: From your file plan, you can export the details of all retention labels into a .csv file to help you facilitate periodic compliance reviews with data governance stakeholders in your organization.
When to delete or retain items in file plan?
KeepAndDelete: Retain items for the duration specified by the RetentionDuration property and then delete them when the duration period expires. This property specifies the number of days to retain the content. Valid values are:
How to use file plan in import file?
File plan validates the entries and displays the import statistics. If there’s a validation error, file plan import continues to validate every entry in the import file and displays all errors referencing the line and row numbers in the import file. Copy the displayed error results so you can correct them when you return to the import file.
Where are retention policies located in Microsoft 365?
By default, a retention policy applied to a Microsoft 365 group includes the group mailbox and SharePoint teams site. Files stored in the SharePoint teams site are covered with this location, but not Teams chats or Teams channel messages that have their own retention policy locations.
What happens when a message is deleted due to retention policy?
For Channel messages, users (channel members) will see the deleted messages disappear from view after messages expire. If the deleted message was a parent message of a threaded conversation, then, in place of parent message, a message stating “This message has been deleted because of a Retention Policy” will be displayed.
What happens when Microsoft Teams retention policy is deleted?
If the messages are still displayed in the Teams app, they will disappear from there and users are informed that a retention policy has deleted these messages.
How to make retention labels available to people?
Making retention labels available to people in your organization so that they can classify content is a two-step process: Create the retention labels. Publish the retention labels by using a retention label policy. Use the following instructions for the two admin steps.
How to create retention labels in Microsoft 365?
Microsoft 365 groups (both the group site and group mailbox in Outlook on the web) Use the following sections to understand how to apply retention labels. To label an item in the Outlook desktop client, select the item. On the Home tab on the ribbon, click Assign Policy, and then choose the retention label.
How to create a default retention label in outlook?
Right-click the folder, select Properties, the Policy tab, and select the retention label you want to use as that folder’s default retention label. When you use a a standard retention label as your default label for an Outlook folder:
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