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You can set top count to any value up to 5000, but no more. The field will accept a larger figure, but it will not retrieve more than 5000 items. So getting 5,000 items is easy, how about the rest? To get every item in the list, a loop is required that runs until there are no more records.
How many items a SPO list may run into a list view threshold error?
5,000 items
More information. This issue occurs because SharePoint Online uses the Large List Resource Throttling feature. By default, the list view threshold is configured at 5,000 items. When the defined item limit in a list is exceeded, the message is displayed.
What’s the 5000 item list view threshold for SharePoint?
With SharePoint Server servers (SharePoint 2016, 2013, and 2010), the 5000 item List View Threshold is the default, as well. However, because there’s more control by network administrators, a Daily Time Window can be set where the limits are effectively removed, allowing large queries as well as other data intensive operations to be done.
How many items can you store in a list?
You can store huge amounts of items in a list (up to 30.000.000 per list), but don’t get more than 5000 in one go. Once you get close to that limit, you’ll see performance degrade more and more.
Once you crossed into the above 5000 territory, it “locks” the document library from trivial operations like adding columns, making certain adjustments to views, setting permissions, sharing, and even managing column indexes. That means that you won’t be able to index columns until you are below the threshold level. So take care of this first.
Why do we get a 5000 list view threshold error?
Many times when we deal with big lists in SharePoint, we get the error : “This view cannot be displayed because it exceeds the list view threshold (5000 items) enforced by the administrator”. In this article we will learn about the root cause of this error and a work around to fix this. Why do we get a 5000 threshold error?