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What are the states of workflow?
States represent stages in the lifecycle of a business process and can be named with any word that makes sense to you and your organization. Typical examples include Dispatched, Approved, Rejected, Completed, Confirmed, Pending, etc.
The Three-state workflow tracks the 3 states in a list to manage the business processes. Three state workflow supports to track the list item or issue through states. The workflow assigns a task to a person and sends an email to that person.
What is a workflow in SharePoint?
SharePoint workflows are pre-programmed mini-applications that streamline and automate a wide variety of business processes. Workflows can range from collecting signatures, feedback, or approvals for a plan or document, to tracking the current status of a routine procedure.
What is disposition approval workflow?
The Disposition Approval workflow is designed to support records management needs within an organization. This workflow manages the document expiration and retention process by allowing participants to decide whether to retain or delete expired documents or items.
How is three state workflow used in business?
The Three-state workflow tracks the status of a list item through three states (phases). It can be used to manage business processes that require organizations to track a high volume of issues or items, such as customer support issues, sales leads, or project tasks.
Can a site administrator disable the three state workflow?
The Three-state workflow is enabled by default on most types of sites. However, a site collection administrator can disable the feature. If the Three-state workflow is not available, contact your site collection administrator. Important: You must have the Manage Lists permission to add a workflow to a list.
For example, the three states for a project task could be, Not Started, In Progress, and Finished. Note: SharePoint 2010 workflows have been retired since August 1, 2020 for new tenants and removed from existing tenants on November 1, 2020.
How can I change the status of a workflow task?
A participant can edit the workflow task to mark it as complete, or a participant can change the status of the workflow item in the list (if the participant has permission to change this list). If a participant manually updates the status of the workflow item in the list, the workflow task is completed.