What is an example of plain language?

What is an example of plain language?

Active voice, not passive. Short sentences and paragraphs. Common, everyday words. Easy-to-follow design features (lists, headers, tables)

What is the plain language?

“Plain language,” also known sometimes as “plain English,” is writing in a way that helps readers understand the content in a document the first time they read it. It’s also the law. The Plain Writing Act of 20101 requires all federal agencies to use plain language whenever they communicate with the public.

How do you teach plain language?

Starting a plain language program can be challenging. But like most challenges, the reward will far outweigh the effort….Follow plain language guidelines

1. Have a topic sentence.
2. Use the active voice.
3. Organize the information.
4. Use tables.
5. Use lists.

What is a plain language document?

The purpose of a plain-language approach in written communication is to convey information easily and unambiguously. It should not be confused with an oversimplified, condescending style. Messages should convey information relevant to public needs, use plain language and be expressed in a clear and consistent style.

How do you write in plain English?

Summary

1. Stop and think before you start writing.
2. Prefer short words.
3. Use everyday English whenever possible.
4. Keep your sentence length down to an average of 15 to 20 words.
5. Use active verbs as much as possible.
6. Be concise.
7. Imagine you are talking to your reader.

Why is using plain language an advantage in communication?

Plain language means readers understand your documents more quickly. Readers call less often for explanations. They make fewer errors filling out forms. They comply more accurately and quickly with requirements.

Who is required to use plain language?

Use plain language in any document that: is necessary for obtaining any federal government benefit or service or filing taxes. provides information about an federal government benefit or service, or. explains to the public how to comply with a requirement that the federal government administers or enforces.

Why is plain language important?

Why do we use plain language in writing a report?

How do you write a report in plain English?

Summary

1. Plan carefully before you start writing.
2. Organise your report into sections.
3. Use everyday English whenever possible.
4. Avoid jargon and legalistic words, and explain any technical terms you have to use.
5. Keep your sentence length down to an average of 15 to 20 words.
6. Use active verbs as much as possible.

Why is it important to use clear language?

Clear language is useful for anyone who has information they need understood. Clear language is a way of communicating with people so that your message is easy to understand the first time. Clear language speaks directly to the reader or listener in a clear, short and concise manner.

What are some good resources for plain language?

There are a variety of books, articles, videos, and journals that provide different perspectives on the value of plain language in areas as diverse as science, government regulation, and law. Find useful writing tips and fresh points of view from today’s plain language innovators.

Where can I find information on plain language?

NIH has established the Clear Communication initiative that focuses on achieving health literacy objectives. Their page on plain language has information about training and links to plain language resources.

Is the use of plain language unprofessional?

Plain language is not unprofessional writing or a method of “dumbing down” or “talking down” to the reader. Writing that is clear and to the point helps improve all communication as it takes less time to read and comprehend.

Where can I find federal plain language materials?

You can find many plain language resources on the federal plain language web site . These materials are sized for 8.5 X 11. If you want a large poster or small postcard size, please contact us.