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SharePoint content approval feature allows approvers (members of a site who have approver permission) to publish list items or documents for a list or library. Once an approver, approves an item or document then only it will be available to all the users.
Click a Draft Item Security option in the Draft Item Security section. The security referred to by draft item security — Read, Edit, and Approve — maps to SharePoint’s Visitors, Members, and Approvers groups. Click a check-out option in the Require Check Out section. Click OK to save your changes.
How to change item approval status to pending?
After the workflow is finished, the Approval Status of the item changes to Pending. To work around this issue, disable automatic updating of the workflow status to the current stage name. To do this, follow these steps: Open the affected workflow in SharePoint Designer 2013.
You run a Microsoft SharePoint 2013 workflow on an item that’s contained in the library. After the workflow is finished, the Approval Status of the item changes to Pending. To work around this issue, disable automatic updating of the workflow status to the current stage name.
How does workflow status change from pending to approved?
When both of these are checked and I upload a document and Approve the workflow, the Workflow status appears as Approved but the Approval Status says Pending. So if I then click the ellipse and Approve the file, the Approval Status does change to Approved but then the workflow goes back to In Progress.
How to update content approval status in SharePoint?
Once it’s been published the state changes from Draft to Pending and Flow can update the approval status. In my case I reverted to just major versions with only authors and approvers having visibility to versions that haven’t been approved.