When to use guest access in SharePoint groups?
Guest access in groups is often used as part of a broader scenario that includes SharePoint or Teams. These services have their own guest sharing settings. For complete instructions for setting up guest sharing across groups, SharePoint, and Teams, see:
Can a team owner grant a guest access?
Once a team owner has granted someone guest access, they can access that team’s resources, share files, and join a group chat with other team members. For more on external access vs guest sharing, along with details on everything related to file sharing in Microsoft 365, check out our comprehensive guide!
How is guest access different from external access?
To understand guest access, we should point out that guest access differs from external access in Microsoft Teams. External access gives access permission to an entire domain—allowing Teams users from other domains to find, contact, and set up meetings with you. External users can call you through Teams and send instant messages.
How to control guest access in Microsoft Teams?
Guest access in Teams is an organization-wide setting and is turned off by default. You can control guest access to individual teams by using sensitivity labels. How a guest becomes a member of a team A team owner or a Microsoft 365 admin adds a guest to a team.
How to enable or disable guest access in Microsoft 365?
If you want to enable or disable guest access in groups, you can do so in the Microsoft 365 admin center. In the admin center, go to Show all > Settings > Org settings and on the Services tab, select Microsoft 365 groups.
How to compare external access with guest access?
To compare external access (federation) with guest access (and decide which one you should use), read Communicate with users from other organizations in Teams. Guest access in Teams requires configuring other settings in Microsoft 365, including settings in Azure AD, Microsoft 365 Groups, and SharePoint.